Event management isn’t an easy task without planning in any part of the world. And the more stress comes when you have to plan a large-scale event with a large gathering. Considering Singapore, every year, millions of people attend events there.
To succeed in organizing an event, you must plan things accordingly. The first step is to choose an event management company in Singapore or a nearby location. After that, they have to plan about organizing with their respective teams.
To ease your work, we have created a guide consisting of the topmost tips for organizing a successful large-scale event in Singapore. Have a look!
6 Tips To Plan A Successful Event In Singapore
1. Talk to Your Stakeholders.
We know everyone in your team doesn’t have some way of working and perceiving things. However, if you want to succeed, then all the members of your event management company must agree on the same page. If not, then it may create problems in last-minute decisions and budget approvals.
So, it’s important to connect with your decision-makers core team before you start event planning. Share creative inspiration, venues, and possible speakers to improve engagement in the program. Also, make sure you share design updates and progress reports with your stakeholders.
2. Choose a Date
When you are planning a large-scale event, the big venue and all the arrangements must be planned on priority. Whether it’s a casual event, seminar, or corporate event, finalizing the date should be done precisely. So, for a well-organized program, you need to first lock down the date.
Before reaching out, the top executives have a conference and decide on a date suitable from every aspect. When you have chosen a date, now connect with speakers, workshop leaders, and other experts you are going to invite. Remember, it’s important to book the date for these people.
3. Better Communication
A Large-scale event needs a team working on various factors. Also, the entire team may fall apart due to a lack of communication. So, for better planning, follow some communication strategies.
Conduct a meeting and discuss all the dietary restrictions in Singapore. Communication is one of the important factors that require attention.
Create an organized schedule for check-ins and check-out for the team when going through a planning process. Take updates from every team member in-personally or in a conference call. Ask the pending task, completed assignments, and problems, and discuss a solution for every issue.
If you have event planning software, make sure you provide rights to trusted people only. It helps to track many things like; Q & A, Keynote speech, and product rollout. Closing gala dinner, networking breakouts, and so on.
To avoid failure, don’t share event details with everyone. Also, it will avoid confusion during planning. Choose authorized members of the team for ‘Edit’ access to the event planning sheet.
4. Choose the Venue Carefully
For a successful event, you need to decide the venue on priority. It is because large-scale events need a venue with a huge space. Once you have completed the selection for speaker and host, you need to choose large auditorium spaces in the proximity of the audience and speakers too. It will allow a huge number of attendees and make it easy to show presentations and video slides.
Also, you can choose a location that has a tourist appeal. It is because people mostly like to attend an event with local excursions and sightseeing if possible. Following this technique will appeal to a large audience in your event.
For example, if you don’t have a large budget, then you can source venues in outskirt areas or small cities. It will be affordable, as well as it will deliver a small-town approach to visitors.
5. Learn to Deny
Do you know most of the time people trap because of their habit of saying YES in every situation? Whether it’s your CEO, customer, or another member of the team, don’t nod to wrong demands. Be polite and say no if you can’t fulfil their expectations, and tell them your limitations and situation.
Also, if needed, you might have to say “NO” to hosts or speakers. If you can’t meet their needs or don’t have a budget to work as per their demands, then tell them directly.
Commit to the things that are possible, not every request by your team or other members. Furthermore, ask yourself if the demand is important for a specific event, or is it promoting the objective of an event?
6. Prepare for Unexpected Things
You know that mishap never comes with a warning or indication. So, while planning an event you need to be aware that there might be some difficult situations. For example, if you experience a lack of budget, then there must be a backup plan for financing.
Ensure you have a plan B for any mishap or unwanted situation. Whether it’s a budget issue or any other problem, always have a backup.
Conclusion
Have you found this guide helpful? You might have got a clear idea of planning a successful event on a large scale. Also, following the above-listed tricks will make you succeed in the future.
As the best event management company in Singapore, ensure you have long event planning timelines, a high level of communication, unbridled creativity, and reliable team members.
Is there any step you want to add to this guide? If yes, then comment it down.
All the best for your next event!
