Every user is looking for better features while selecting an email client. If we talk about the email client market then G Suites comes with multiple ranges of features and provides easiness to work with. More and more user is now shifting towards a cloud-based platform such as G Suite from the desktop-based email client.
Many Outlook users are now shifting towards G Suite due to many benefits, which are given below:
- Better Data safety
- Flexibility to work anywhere at any time
- No need to invest in putting big servers
- Fewer Resources are required to maintain the organization’s data
- Limited Number of Downtime
These are some of the reasons which are why users are looking for migration due to many benefits over the conventional email client. If we talk about to export Outlook files to G Suite, manual methods click to most of the users mind. But there are many other alternatives which will give you precise and timely results. This blog is to give an idea about the best and most reliable solution to migrate all data from the Outlook account into G Suite.
Why Outlook User Looks to Switch towards G Suite
As there is an increase in the cyber-attack to steal vital information related to the organization’s financial aspects, and any other, it is vital to look for a safer environment. One such is G Suite, which offers better data safety with multiple functionalities, which is far better than Outlook.
G Suite, due to the cloud-based service, will provide ample data storage than MS Outlook. Additionally, it offers many services under one roof like Google drive, doc, and much more productivity utilities.
Due to all such functionality, many users are looking to export Outlook files to G Suite, but most don’t know the exact procedure for the migration. Outlook uses PST files to store the information of its users, and if you are looking to export PST files into the G Suite, you can employ manual and professional software.
Methods to copy Outlook data to G Suite Account
Generally, the manual process to import the PST file into G Suite includes using the GSMMO utility and moving Outlook PST into G Suite directly. In this blog, we will export Outlook files to G Suite through the direct method using MS Outlook. The methods below consist of the two stages the user needs to perform to export Outlook data.
Firstly the User needs to Configure G Suite Account in Outlook
- Users need to launch Outlook on their system. Go to the File option and click on the Add account.
- Now the user should add the Gmail email id to make a connection. Click on Connect to move ahead.
- Here, mention the sign-in credential, such as ID & password, and click on Sign in.
- In the end, At last, click on Done to complete the process.
Move Outlook Data in G Suite
Now on the configured Gmail account, the user needs to make a new folder.
Make sure to make a Right-click on the Inbox Gmail folder and select for the New Folder. Thereon, need to provide the name for new folder.
- Go to the Outlook mail folder containing the emails you want to move to G Suite when you switch from Outlook.
- To copy a folder, use the Copy Folder option in the context menu of the right-click menu.
- A Copy Folder appears after the previous step has been completed.
- Select the newly-created folder and click on the OK button.
- You can now begin the process of transferring Outlook emails to Gmail / G Suite.
- Login to your Gmail account and you’ll see all of Outlook’s email messages.
These listed methods comprise multiple steps which the user needs to perform cautiously. A single mistake can lead to data loss or corruption in the data files. It also takes more time and requires a high level of technical knowledge to safely export Outlook files to G Suite. So the much better way is to implement some third-party tool.
Faster Way to Export Outlook Files to G Suite
From the above facts, one can easily conclude that exporting Outlook data manually requires patience and high technical expertise. So there are some other options that work efficiently & give the best result in minimal time will be the perfect strategy. One such solution is the Shoviv G Suite backup & restore tool; it makes the process to export Outlook files to G Suite easier. This utility provides the immense benefits over the manual export processes, which are listed below:
- Using the tool, the user can easily export large and multiple PSTs into the G Suite account.
- It offers a default incremental feature that will ensure that no duplicate item gets processed.
- This software gives a filter option based and the user can apply on the data and also to the folder.
- Provides the free demo version form in which the user can process the first 50 items per folder.
Conclusion
Exporting Outlook PST files into the G Suite is a tedious task. It requires time and technical skills to perform the export safely. If you are such a user who wants to export Outlook files to G Suite in multiple numbers, then we suggest you go only with the professional solution. We have also gone through why it is better to look for the third-party tool instead of the manual method in this write-up.
